Enclosure No.1.
C.S.0. No.4/30/34.
16
Colonial Secretary's Office,
Hong Kong, 4th October, 1935.
За
To
CIRCULAR No. 70.
The attention of Heads of Departments is invited to the
following Treasury arrangements at the close of the year, which
must be strictly adhered to:-
(i) All paylists other than salary paylists due for payment
within a financial year must reach the Treasury not later than
12 noon on the 14th December.
(ii) The incurring of charges between the 14th and 31st
December is forbidden except in cases of absolute necessity.
Where such necessity exists and authorised expenses have been
incurred after 14th December they should be charged to a similar
vote for the succeeding year, if there be such a vote, and if
there is no such vote a supplementary vote should be applied for, subject to Colonial Regulation 272 (General Order 310).
(iii) Every payee whose name appears on a December paylist
should be warned that he must without fail collect payment before
the end of the year and that failure to do so may result in very
considerable delay in payment.
(iv) Every payee whose account is known to be due during
December should be warned that failure to submit the account in
time for it to be checked by the department concerned and forwarded to the Treasury by 14th December may likewise result in very considerable delay in payment.
(v)
No December salary paylists will be received for payment at the Treasury later than noon on the 18th December. December salaries and pensions will be paid as soon after the 21st as is practicable, and the Treasurer will advise Departments when the salary cheques are ready for delivery.
(vi) All cheques issued by the Treasury should be cashed
before the close of the year of issue.
Heads of Departments.
By Command,
R. A. D. FORREST,
Colonial Secretary.
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